Job dimensions:
At all times, the job holder will:
Demonstrate personal commitment to the H&S, Environmental & Quality Personal Practices.
Maintain awareness of and ensure compliance with all relevant Statutory and Company HSE standards.
Actively participate in Company safety awareness and initiative schemes.
In undertaking this role, the job holder will:
Proactively carry out the activities of the job, some requiring supervision, others without supervision.
Adapt to changes in work practices and job activities as required by the developing job function.
Act in the best interest of Company at all times.
Adhere to the values and principles of the Company Code of Conduct at all times.
Willingly and openly share good practice.
Activities:
- Receive and screen visitors, systematically prepare welcome message, maintain visitor registration log, do safety briefing and accompany visitors to meeting rooms;
- Answer and screen incoming phone calls and faxes;
- Organize outgoing and incoming couriers, posts, newspapers, consolidate and forward bills;
- Visitor badge management;
- Maintain a clean and tidy reception area;
- Liaise with office building management, maintain office fixed assets and appliance repairing issues;
- Update supplier database per request
- Liaise with TCI/TLC/DSIT for administrative and IT related issue
- Book the meeting room, follow up meeting room log and quick tidy up after the meeting
- Staff name card printing, documents filing
Qualifications/Experience required:
- Education: Bachelor’s or master’s Degree in business administration
- Language: Native Chinese speaker, fluent in English
- Skills: Strong familiarity with Microsoft Office Applications, and Outlook preferable
- Other: Communications & Collaboration – ability to develop positive relationships with relevant internal stakeholders, establishing trust and productive relationships both internally and externally. Identify issues and escalate in a timely and effective fashion; operate as part of a global team.